Time tracking gets a bad rep as an entirely controlling tool to keep workers in check. However, the benefits of the strategy cannot exclusively be found on the employer’s site. Keeping track of the worked hours can improve both the company’s income as well as the general work environment and work-life balance for the employees.
What are the advantages of digital time recording strategies?
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Time Tracking – Who is it for?
Introducing time tracking into your business can be challenging. Typically, employees do not like the thought of the bosses suddenly monitoring their activity at work, when they haven’t before. That’s why how you introduce time tracking is important. This includes both:
- the kind of time tracking methodology chosen
- the communication about introducing time tracking
For one, it helps to choose a time tracking solution that does not add more work to the employee’s table when it could also help streamline things. For example, effortless time tracking with PaperShift, a specialized staff management software, allows workers to hand in their times by simply hitting a button on their phone – or computer screen – while the program does the rest and compiles, archives, and communicates the information in helpful ways.
It is indispensable to underline the benefits that time tracking will have for the employees, as well as the firm as a whole. If staff members understand that they will not be monitored to be punished, they have an easier time accepting the process for its advantages that will affect their lives as well.
Advantages of Digital Time Tracking
Time tracking has a wide variety of advantages. The following are beneficial for both the employees as well as the employers:
Identify Overworking
Statistics still show that a large number of employees work more than many international labor laws allow, and more than they get compensated for.
To reduce these numbers, institutions like the European Court of Justice are pushing mandatory time tracking for companies. Their legislation already includes the legal obligation to record work hours. Member states of the EU are now implementing this law into their own legislations over time.
The law is supposed to protect staff members rather than monitor them. Digital time recording software can help alert both employees and employers when a person has reached their maximum allowed hours.
Receive Accurate Data for Accounting
The digital software collects and compiles the information received via the time tracking systems. Instead of basing their payroll accounting on shift plans and documents that were handed in by staff members, this data accurately reflects the actual time spent working. It automatically includes things like spontaneous absences or filling in for sick coworkers.
Time tracking software can be connected to their payroll software. It automatically shares the data, which can then be used to automate the calculation of accurate pay.
Simplify Reports & Analysis
The time tracking software collects raw data that can be used for reports and analysis. Here, the business can effectively identify how much time was needed for specific tasks and can adjust future planning to these facts.
The staff rot a and shift plans for future workdays will reflect this knowledge. The teams will be adjusted, so there are always enough workers active for the respective amount of work. Team capacity will be optimized to avoid over- and understaffing, and losing money in turn.
Help Project & Time Management
Especially in modern times, when alternative models like remote work and home office are increasing, many workers are struggling to plan their workday on their own. They have trouble motivating themselves. Some cannot seem to keep their private life and work life from bleeding into the other.
Like HR, the individual staff members can benefit from the data collected in time recording, to better identify how much time is needed for specific tasks and reaching deadlines. Additionally, the process of having to stamp in and out of work can give a structure to the day that will help set boundaries.
Increase Transparency
Many HR processes, like shift planning, can lead to friction between staff members as well as employees and employers. Being assured that the data collected is not influenced by personal preferences can help reduce these issues.
When a conflict arises about the working hours, the transparent unedited data in the software archives can be used to find solutions based on facts and alleviate the worry about perceived unfair treatment.
Conclusion
With time tracking, these advantages and many more can be achieved. Overall, the increase in transparency, easier communication, and optimized planning will lead to ideal team capacities, fair planning, and reduced tension. Additionally, the tracked data can be used to increase efficiency and uphold structures that help remote workers start and end their day.
The result is an increase in revenue, a decrease in unnecessary losses, and a happier workplace environment. Digital time tracking will not only make sure the firm sticks to labor laws, but it will also help business success and employee satisfaction overall.
